Careers

Come and join one of the best companies to work for in the State of Florida!

As one of Florida’s largest full service real estate development companies, Stiles has built a reputation for excellence and market insight, consistently developing quality projects in accordance with the highest standards in the industry.

We have retained a true family atmosphere, despite market changes these past few years. At Stiles, you will find a diverse family of all ethnic backgrounds who are proud to participate in the growth of Florida, both in the construction and development work, and in promoting community welfare. We create environments that enhance our customers' lives and improve the value of our community.

Stiles has provided planning of commercial properties for more than half a century. The company's extensive expertise offers clients single-source responsibility from conceptualization through project completion, effectively eliminating complications that arise when dealing with multiple companies. Simultaneous implementation of design and construction offer clients shorter completion dates and value engineering.

Accounting

Partnership Accountant Ft. Lauderdale

This position provides comprehensive financial reporting on multiple Real Estate partnerships. The position reports to the Senior Accountant who is responsible for final review and analysis of all work produced.

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ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

  • Responsible for all aspects of Property Management Accounting including processing daily cash receipts, generating monthly tenant charges and statements, generating management fee billings, abstracting leases and tenant set up in Timberline, MRI and Yardi systems, yearend CAM reconciliations, and regular communication with Property Managers regarding tenant issues.

  • Responsible for assisting with budgeting process in Kardin.

  • Responsible for preparing and filing monthly sales tax returns.

  • Responsible for preparing tangible personal property tax returns.

  • Month end responsibilities include reviewing trial balance and budget variance, processing all journal entries, bank reconciliations, generating monthly financial statements.

  • Responsible for weekly review of invoice coding from Property Management and Development. Review and code all owners' expense invoices. Weekly review of accounts payable and responsible for invoice payment selection.

  • Monthly preparation of draw requests to lenders and review of job cost variance reporting. Communicate regularly with Development and Construction departments.

  • Responsible for set up and maintenance of all partnership accounting records.

  • Track and record fixed assets and depreciation


EDUCATION and EXPERIENCE:

Bachelor's degree from a college or university or three to five years related experience. Must have thorough knowledge of accounting practices and principles, and Property Management/ Construction/Development accounting experience preferred.
  • Type: Full-time
  • Education: Bachelor's Degree
  • Minimum Experience: 3 Years
  • Reference ID: PartnershipAcct

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Stiles Architectural Group

Administrative Assistant Ft. Lauderdale

Manages office activities for architectural division to ensure smooth and efficient daily operations for maximum employee production.

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Provide a broad range of clerical support services to the department President and Vice President as well as several Project Architects/Project Managers, Project Assistants and other Administrative personnel.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Position calls for flexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and professionals.

  • Answer telephone in a prompt, courteous and professional manner.

  • SharePoint data management.

  • Prepare activities reports for management.

  • Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.

  • Maintain plan logs / updated sets of plans for projects. Coordinate updates of plans with third parties.

  • Maintain/retrieve divisional files, records and archive records.

  • Coordinate and assist with Work-In-Progress reports.

  • Facilitate general organization of project manager's offices and filing systems.

  • Serves as point of contact for Architecture Division and key resources for project information.

  • Self-directed communication on behalf of President with consultants and clients.

  • Review, compose, prioritize and direct all general (and confidential) correspondence. Proofread and correct all documentation released by the office.

  • Coordinate the production of proposals, contracts and information packages. Maintain list, including tracking, of unsigned contracts.

  • Schedule and coordinate meetings and travel arrangements. Reminders for office appointments.

  • Maintain calendars for all Project Managers as well as "Master Calendar".

  • Assist in budget preparation and other highly confidential information.

  • Maintain personnel attendance and timesheets.

  • Responsible for accounts receivable.

  • Attend support staff meetings and look for collaborative ways to standardize practices, forms, etc. with other divisions.

  • Demonstrate continuous effort to improve operations, decrease turnaround times, streamline work processes and work cooperatively and jointly to provide quality seamless customer service.

  • Supervise and/or perform other special projects as assigned.


EDUCATION AND/OR EXPREIENCE:

Completion of high school education (or equivalent) required, plus a minimum of four (4) years minimum experience as a secretary, administrative assistant or comparable clerical position with increasing responsibility. Must be proficient with a multitude of Microsoft applications including Word, Excel, PowerPoint, Outlook and Access. Experience of MS Project an advantage. Experience of working in an Architecture/Engineering office.

OTHER SKILLS AND ABILITIES:

Familiarity with standard office equipment is required. Ability and interest to learn to read Blueprints and the basics of AutoCAD. Innovative and always looking to improve processes for efficiency and cost reduction.
  • Type: Full-time
  • Education: High School
  • Minimum Experience: 4 years
  • Reference ID: ArchAdmin

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Stiles Property Management

Building Engineer I Ft. Lauderdale

Supports the Property Manager in the day-to-day operation of the property/ies by providing support on building systems, ensuring all systems are being maintained at the highest recommended level, and overseeing construction.

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SUMMARY:

Supports the Property Manager in the day-to-day operation of the property/ies by providing support on building systems, ensuring all systems are being maintained at the highest recommended level, overseeing construction, and assisting in any other physical plant operation of the building

 

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

  • Must have knowledge of HVAC systems/chillers, fire control, standby generator, security systems and energy management systems.

  • Knowledge of LEED/green sustainable practices for office building systems.

  • Perform this role with professionalism, enforcing Stiles Corporation's standard of conduct, policies with employees and sub-contractors.

  • Initiate preventative maintenance programs.

  • Supervise junior maintenance personnel.

  • Plans weekly work schedule.

  • Monitors inventory and purchases materials as needed.

  • Ensures contractors comply with contract specifications.

  • Performs work orders as assigned by management.

  • Monitors property condition and reports to Manager.

  • Provides service to tenant.

  • Responsible for all aspects of building operations including: Life safety systems, lighting systems, HVAC system, generator system, plumbing and security systems and any other task that management deems necessary.

  • Initiates preventative maintenance programs.

  • Supervise maintenance personnel, training, scheduling, safety procedures.

  • Hire maintenance candidates. Committed to maintaining a work environment that is free from all forms of discrimination.

  • Monitoring inventory and purchases, tenant work orders, sub contractors performance and quality of maintenance work.

  • Evaluates Bids and means and motives.


SUPERVISORY RESPONSIBILITIES:

Directly supervises others. Responsible for scheduling, assigning work, interpreting higher level directions, recommending increases, transfers and discharges.

EDUCATION and EXPERIENCE:

3-5 years experience. Education or equivalent training. Knowledge of standard building equipment and machinery, especially HVAC systems/chillers.

COMPUTER SKILLS:

Microsoft Outlook, Workspeed work order system, Trane Summit, EMS Software, and Security Software

PHYSICAL DEMANDS:

The physical demands described here are representative of these that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand, walk sit and to use hands to handle, or feel tools, or controls; to reach with hands and arms; and talk or hear. The employee must lift and/or move up to more than 75 pounds. Specific vision abilities required by this job include close, distant, color, peripheral, vision as well as depth perception and the ability to adjust focus.
  • Type: Full-time
  • Education:
  • Minimum Experience: 3 years
  • Reference ID:

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Maintenance Technician Miami

Primary responsibility is to complete all tasks as directed by Property Management with minimum supervision and to report any condition affecting building services and tenant comfort or safety.

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ESSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE THE FOLLOWING:

  • Painting and sweeping of common areas, mechanical rooms, equipment rooms.

  • Replace light bulbs and ballasts/ Adjust time clocks.

  • Monitors inventory and purchases materials as needed.

  • Initiates preventative maintenance programs and maintains property inspection logs.

  • Committed to maintaining a work environment that is free from all forms of discrimination.

  • Monitoring inventory and purchases, tenant work orders, sub-contractors performance and quality of maintenance work.

  • Performs general maintenance.

  • Performs work orders as assigned by management.

  • Monitors property condition and reports to Manager.

  • Performs occasional pressure cleaning.

  • Provides service to tenants.


EDUCATION AND EXPERIENCE:

2-4 years related work experience. Education or equivalent training, High School Diploma or GED equivalent. English skills.

OTHER SKILLS AND ABILITIES:

To perform this job successfully, an individual must be able to perform each essential duty satisfactory. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

PHYSICAL DEMANDS:

While performing the duties of this job, the employee is regularly required to stand, walk, and sit and to use hands to handle, or feel tools, or controls; to reach with hands and arms; and talk or hear. Climb and work from ladders. The employee must lift and/or move up to more than 75 pounds. Specific vision abilities required by this job include close, distant, color, peripheral, vision as well as depth perception and the ability to adjust focus.


 
  • Type: Full-time
  • Education: High School Diploma or GED Equivalent
  • Minimum Experience: 2 Years
  • Reference ID: Maint Tech - Miami

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Assistant Property Manager Miami

Assists the Property Manager in the day to day operation of the property by providing administrative support and maintaining general knowledge of the overall operations.

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ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

  • Assists and administers lease agreements

  • Maintains quality tenant relations and builds positive relationships with tenants via phone or email. Inspect properties when directed by Manager

  • Assists with implementation of preventative maintenance programs working with Stiles Maintenance and Contractors

  • Collects monthly rent payments, contacts delinquent tenants

  • Follows up on all maintenance requests and assists tenants with operation questions and concerns

  • Assists in budget preparation, information gathering and data input

  • Assists in the preparation of new projects gathering information for operating and start-up budgets

  • Completes the monthly reports for the Managers approval. Coordinate with Accounting Department on property accounting issues (i.e. rental charges, invoicing, reconciliation's, tenant billing and invoicing processing)

  • Process tenant reimbursements (card applications, invoices, conference room) to accounting and generate individual invoices for each tenant

  • Performs vacant space inspections

  • Monitor and dispatch maintenance services via Workspeed as necessary and advises manager of work activity

  • Complete Welcome Tenant Packages, Rental Commencement Letters and Tenant Space turnover

  • Coordinates tenant move-ins and move-outs

  • Maintain emergency notification list from tenants and vendors

  • Responsible for maintenance of:

    • Emergency Procedures

    • Tenant Information Handbook

    • Standard Operating Procedures Manual

    • Emergency contact lists (tenant, vendor & staff)

    • Tenant & Vendor Insurance Reports

    • Tenant Occupational License



  • Review for accuracy:

    • Lease Abstracts

    • Lease Commission invoices / matches agreement



  • Maintains and Reports Risk Management Policies and Incidents — immediately upon occurrence

  • Verify completeness of property files and property binders

  • Prepare vendor contracts

  • Maintain vendors insurance current and consistent with contract requirements

  • Maintain vendor information

    • Handle tenant complaints.

    • Ensure signage for new tenants is obtained

    • Code payables and input for manager's approval

    • Set up and maintain lease and property files

    • Maintain tenant insurance current and consistent with lease requirements

    • Other duties may be assigned which are consistent with the position.




EDUCATION and EXPERIENCE:

Minimum of an Associate's Degree preferred. 1-3 years experience, preferably with Class A office buildings.

COMPUTER SKILLS:

Proficient in MS Suite, especially Excel (applicants will be tested).
  • Type: Full-time
  • Education: Associates Degree
  • Minimum Experience: 1 year
  • Reference ID: APM - Miami

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Senior Property Manager Miami

Manages most complicated and highest profile properties within the company. Requires a high degree of financial analysis. Responsible for the overall physical and fiscal property operation.

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ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

  • Administers lease agreements.

  • Maintains quality tenant relations and builds positive relationships through regular site visits with tenants

  • Maintain property through development and implementation of preventative maintenance programs working with Stiles Maintenance and Contractors.

  • Monitor expenses pursuant to operating budget. Collects monthly rent payments, contacts delinquent tenants, structures repayment agreement and works with attorneys on collection, litigation and evictions.

  • Follows up on all maintenance requests and assists tenants with operation questions and concerns.

  • Prepares various monthly reports, operating expense reconciliations, annual business plans and annual property budgets including income and owner expenses, and capital expenses.

  • Works with Development on planning of new projects including building specification recommendations and the preparation of operating and start-up budgets.

  • Fully responsible for due diligence portion in the sale/purchase of properties.

  • Conducts on-site inspections, including vacancies, by visiting each property at least once a week and developing a work list.

  • Monitors tenant improvements.

  • Manages/oversees all construction and renovation projects.

  • Has knowledge of other operating buildings, and operating expense detail.


SUPERVISORY RESPONSIBILITIES:

Support personnel, clerical, and secretarial people directly report to this position.

Responsible for scheduling, assigning work, interpreting higher level directions, recommending increases, transfers and discharges.

EDUCATION and EXPERIENCE:

10+ years' experience. Education or equivalent training in disciples, such as business, liberal arts, computer science, finance, accounting, etc. as typically found in a bachelors degree program.

COMPUTER SKILLS:

  • Must specify requirements for segments of overall budget.

  • Mathematical skills, fact finding and analysis.

  • Type: Full-time
  • Education: Bachelor's Degree preferred
  • Minimum Experience: 10 years
  • Reference ID: SrPM - Miami

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Facility Manager Ft. Lauderdale

The Facility Manager will be primarily responsible for half of the stations, including the Pompano Beach Operations Center.

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The Facility Manager will be responsible for entering recurring preventative maintenance tasks into the Maintenance Management System (MMS), also known as Workspeed. The Facility Manager will assign time parameters for completion of all work, set time parameters for repair work, and monitor progress and completion of work for compliance with the contract documents.

  • Assign subordinate duties and responsibilities to staff and subcontractors

  • Plan, prepare, and monitor the completion of work, including the implementation of online checklists within the MMS for carious equipment and systems that required periodic and/or regular inspections

  • Communicate priorities for all work and ensure completion times are met in accordance with the contract documents

  • Establish procedures and schedules for recurring maintenance in accordance with the OEM manuals, warranties, and industry best practices.

  • Identify and track all equipment and systems under warranty and ensure warranty provisions are complied with to maintain warranty coverage

  • Create PM checklists for specific equipment and takes to be used by maintenance personnel, monitor compliance, and revise as needed.

  • Create "Extra Work" requests for approval, as required, for tasks outside the contracted scope of work (such as repairs due to damage or destruction due to natural disasters, etc.)

  • Review the SMP annually each December, and update it as required for best in class operating standards

  • Create inventory equipment lists and tracking documents for various equipment, systems, property, certifications, warranties, etc.

    • Equipment Inventory List - includes HVAC systems, backflow preventers, irrigation systems, fire extinguishers, lighting, Generators, etc. The Equipment Inventory list will list all equipment "In Service" and equipment "Temporarily Out of Service." Separate reports can be run for equipment that has or will be "Removed From Service."

    • Property & Parts Inventory — Includes a listing of back stock/attic stock supplies and materials on hand, and the storage location for each item such as light bulbs, glass windows, CCTV cameras, batteries, paint supplies, safety supplies, emergency telephones, elevator repair components, etc.

    • Review monthly invoicing for proper submittal compliance

    • Assign and monitor staffing schedules and performance (in-house and 3rd party).

    • Respond to emergency maintenance requests as required; troubleshoot issues to determine cause and solution.



  • Type: Full-time
  • Education:
  • Minimum Experience:
  • Reference ID: Fac Mgr

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Station Maintenance Technician Miami

Maintenance Technician will oversee the day to day operations of 9 stations. Within those stations, will be responsible for managing the day to day operations of three (3) stations while overseeing staffing and operations for the other six (6) stations.

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The Maintenance Technician will support the Station Maintenance Manager in the day-to-day operation of the station and facilities by providing technical support on building systems, ensuring all systems are being maintained at the highest recommended level, overseeing construction and major repair projects, monitoring safety and assisting in any other physical operations of the stations. Responsible for coordinating and organizing maintenance support staff to perform required tasks to achieve operational goals in accordance with the Contract Documents.

  • Must have extensive knowledge of HVAC systems, fire control, standby generator, security systems and all other related station equipment

  • HVAC refrigerant license and/or journeyman license

  • Extensive knowledge of LEED/green sustainable practices

  • Perform this role with the highest professionalism, enforcing standards of conduct, policies with employees and sub-contractors

  • Monitor the safety of the stations, report incidents with documentation and mitigate loss

  • Initiate preventative maintenance programs along with tracking and scheduling tasks

  • Input all required reports to the Maintenance Management System

  • Supervise station maintenance personnel

  • Plans weekly work schedule and assigns tasks

  • Monitors inventory and purchases materials as needed

  • Ensures contractors comply with contract specifications

  • Performs work orders as assigned by management

  • Monitors property condition and reports to Manager

  • Responsible for all aspects of station operations including: Life Safety systems, lighting systems, HVAC system, elevator/escalator, generator system, plumbing and security systems and any other tasks that management deems necessary

  • Supervise maintenance personnel, training, scheduling, safety procedures

  • Hire maintenance candidates

  • Committed to maintaining a work environment that is free from all forms of discrimination

  • Procures and evaluates proposals

  • Provides training of roll-up and sliding doors, door hardware and lock maintenance


Other duties include:

  • Supervising personnel and overseeing policies, procedures, protocols and controls that govern operations for the maintenance team.

  • Sets goals and objectives--short-term and long-term--for maintenance staff.

  • Solicits bids in accordance with procurement requirements.

  • Oversees preparation of reports, such as statistical and data analysis reports.

  • Performs and oversees the daily, weekly, monthly, and annual operational tasks required in the Contract Documents

  • Type: Full-time
  • Education:
  • Minimum Experience:
  • Reference ID: Station Maint Tech - Miami

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Station Maintenance Technician Palm Beach

Maintenance Technician will oversee the day to day operations of 9 stations. Within those stations, will be responsible for managing the day to day operations of three (3) stations while overseeing staffing and operations for the other six (6) stations.

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The Maintenance Technician will support the Station Maintenance Manager in the day-to-day operation of the station and facilities by providing technical support on building systems, ensuring all systems are being maintained at the highest recommended level, overseeing construction and major repair projects, monitoring safety and assisting in any other physical operations of the stations. Responsible for coordinating and organizing maintenance support staff to perform required tasks to achieve operational goals in accordance with the Contract Documents.

  • Must have extensive knowledge of HVAC systems, fire control, standby generator, security systems and all other related station equipment

  • HVAC refrigerant license and/or journeyman license

  • Extensive knowledge of LEED/green sustainable practices

  • Perform this role with the highest professionalism, enforcing standards of conduct, policies with employees and sub-contractors

  • Monitor the safety of the stations, report incidents with documentation and mitigate loss

  • Initiate preventative maintenance programs along with tracking and scheduling tasks

  • Input all required reports to the Maintenance Management System

  • Supervise station maintenance personnel

  • Plans weekly work schedule and assigns tasks

  • Monitors inventory and purchases materials as needed

  • Ensures contractors comply with contract specifications

  • Performs work orders as assigned by management

  • Monitors property condition and reports to Manager

  • Responsible for all aspects of station operations including: Life Safety systems, lighting systems, HVAC system, elevator/escalator, generator system, plumbing and security systems and any other tasks that management deems necessary

  • Supervise maintenance personnel, training, scheduling, safety procedures

  • Hire maintenance candidates

  • Committed to maintaining a work environment that is free from all forms of discrimination

  • Procures and evaluates proposals

  • Provides training of roll-up and sliding doors, door hardware and lock maintenance


Other duties include:

  • Supervising personnel and overseeing policies, procedures, protocols and controls that govern operations for the maintenance team.

  • Sets goals and objectives--short-term and long-term--for maintenance staff.

  • Solicits bids in accordance with procurement requirements.

  • Oversees preparation of reports, such as statistical and data analysis reports.

  • Performs and oversees the daily, weekly, monthly, and annual operational tasks required in the Contract Documents

  • Type: Full-time
  • Education:
  • Minimum Experience:
  • Reference ID: Station Maint Tech - PB

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Station Maintenance Field Supervisor Miami

Supports the Station Manager in the day-to-day operation of the stations by providing technical support on building systems, ensuring all systems are being maintained at the highest recommended level, overseeing construction, and assisting in any other op

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ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

  • Must have extensive knowledge of HVAC systems/chillers, fire control, standby generator, security systems and energy management systems.

  • Perform this role with the highest professionalism, enforcing Stiles Corporation's standards of conduct, policies with employees and sub- contractors.

  • Initiate preventative maintenance programs.

  • Supervise junior maintenance personnel.

  • Ensures contractors comply with contract specifications.

  • Performs work orders as assigned by management.

  • Monitors property condition and reports to Manager.

  • Responsible for all aspects of station operations including: Life Safety systems, lighting systems, HVAC system, generator system, plumbing and security systems and any other task that management deems necessary.

  • Supervise maintenance personnel, training, scheduling, safety procedures.

  • Hire maintenance candidates. Committed to maintaining a work environment that is free from all forms of discrimination.

  • Monitoring inventory and purchases, tenant work orders, sub contractors performance and quality of maintenance work.

  • Evaluates Bids and means and motives.


SUPERVISORY RESPONSIBILITIES:

Directly supervises others. Responsible for scheduling, assigning work, interpreting higher level directions, recommending increases, transfers and discharges. Schedules subordinate or more junior professional' work to meet defined output requirements

EDUCATION and EXPERIENCE:

10 years experience. Education or equivalent training. Extensive knowledge of standard building equipment and machinery, especially HVAC systems/chillers

COMPUTER SKILLS:

Computer skills-Microsoft Outlook, Workspeed work order system, Trane Summit, EMS Software, and Security Software
  • Type: Full-time
  • Education:
  • Minimum Experience: 10 years
  • Reference ID: Station Maint Sup - Miami

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Station Maintenance Field Supervisor Palm Beach

Supports the Station Manager in the day-to-day operation of the stations by providing technical support on building systems, ensuring all systems are being maintained at the highest recommended level, overseeing construction, and assisting in any other op

Learn more or Apply
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

  • Must have extensive knowledge of HVAC systems/chillers, fire control, standby generator, security systems and energy management systems.

  • Perform this role with the highest professionalism, enforcing Stiles Corporation's standards of conduct, policies with employees and sub- contractors.

  • Initiate preventative maintenance programs.

  • Supervise junior maintenance personnel.

  • Ensures contractors comply with contract specifications.

  • Performs work orders as assigned by management.

  • Monitors property condition and reports to Manager.

  • Responsible for all aspects of station operations including: Life Safety systems, lighting systems, HVAC system, generator system, plumbing and security systems and any other task that management deems necessary.

  • Supervise maintenance personnel, training, scheduling, safety procedures.

  • Hire maintenance candidates. Committed to maintaining a work environment that is free from all forms of discrimination.

  • Monitoring inventory and purchases, tenant work orders, sub contractors performance and quality of maintenance work.

  • Evaluates Bids and means and motives.


SUPERVISORY RESPONSIBILITIES:

Directly supervises others. Responsible for scheduling, assigning work, interpreting higher level directions, recommending increases, transfers and discharges. Schedules subordinate or more junior professional' work to meet defined output requirements

EDUCATION and EXPERIENCE:

10 years experience. Education or equivalent training. Extensive knowledge of standard building equipment and machinery, especially HVAC systems/chillers

COMPUTER SKILLS:

Computer skills-Microsoft Outlook, Workspeed work order system, Trane Summit, EMS Software, and Security Software
  • Type: Full-time
  • Education:
  • Minimum Experience: 10 years
  • Reference ID: Station Maint Sup - PB

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Stiles Realty

Marketing Services Coordinator Ft. Lauderdale

Service oriented individual responsible for coordinating all marketing materials and activities within the Stiles Realty.

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Service oriented individual responsible for coordinating all marketing materials and activities within the Stiles Realty. Excellent communication, organizational, and project management skills required with the ability to focus on multiple priorities, meet deadlines and follow up on tasks, in a fast-paced environment. A commitment to working on a team with a flexible and positive approach to problem solving and the ability to interact effectively with all levels of management is essential. Must be a self-motivated and a proactive individual.

DUTIES AND RESPONSIBILITIES include the following:

  • Coordinate Realty marketing efforts by working with Brokers and management to identify specific objectives that will accomplish the goal for the listing, identify and create possible solutions, assign and prioritize individual tasks and manage those tasks to completion and delivery. This also includes managing Broker expectations and setting appropriate deadlines. Communicate progress to team member.

  • Work closely with Broker to establish initial strategy and third-party marketing budget. Route budget for approval.

  • Serves as liaison between Broker and in-house Graphic Designer on the creation of brochures, websites, advertisements, invitations, direct mail and other custom collateral, taking responsibility for all content and accuracy

  • Create basic aerials, signage, flyers, post cards and e-mail blasts, working within templates created by in-house marketing team. Must ensure strict brand standards are adhered to in all design work.

  • Coordinate with in-house marketing team on other assigned projects to communicate project scope, objectives and deadlines. Track the project, coordinate roles of involved parties and communicate its progress with the Realty team.

  • Coordinate with all Brokers to adhere to policy of listing updates in CRM.

  • Create, maintain and manage property listings in company and property websites, CoStar, LoopNet and any other listing programs that are subscribed to.

  • Perform administrative accounting duties that include tracking billable hours, generating requests for invoices and any necessary following ups.

  • Produce final press-ready files and coordinate with printing and sign vendors.

  • Prepare, finalize and bind property tour books.

  • Visit property listings and attend commercial real estate events and/or trade shows as needed. Coordinate the preparation of materials for such events.

  • Manage all projects from start to finish by opening jobs, tracking time spent on each job and closing jobs using Realty Service Request dashboard.

  • Any other related duties as assigned.OVERSIGHTThe position will be supervised by Realty Services Manager; however, oversight will also be provided by the in-house marketing team to ensure that all brand standards are met on a continuous basis. This will include weekly meetings between this position and Marketing to review department project work and output of materials.EDUCATION and EXPERIENCE:

    A four-year degree and 1-2 years' experience in Marketing, Advertising, Communication or equivalent combination of education and experience is preferred. Project Management experience is also preferred.

    COMPUTER SKILLS:

    Must be proficient in:



  • Microsoft Office Suite

  • Adobe InDesign

  • Adobe Photoshop

  • Familiarity with Adobe Illustrator and Dreamweaver a plus

  • Experience with email marketing platform such as Constant Contact or equivalent


OTHER SKILLS and ABILITIES:

  • Must be reliable and able to adhere to business hours of 8:30am-5:30pm.

  • Strong interpersonal skills with the ability to develop quality, trusting relationships with team members

  • Takes pride in their work

  • Strong ability to prioritize, manage expectations and meet deadlines

  • Strong organizational, time and project management skills

  • Strong verbal and written communications

  • Ability to meet high standards of customer service and exercise patience

  • Ability to evaluate situations quickly and make independent decisions

  • Effective problem-solving skills

  • Recognize and maintain confidentiality

  • Highly motivated to exceed expectations and achieve results

  • Type: Full-time
  • Education: Bachelor's Degree
  • Minimum Experience: 2 Years
  • Reference ID:

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