Careers

• Subcontractor Prequalification Management:
  • Coordinate and send prequalification invitations to subcontractors participating in the SDI program.
  • Track responses and follow up with subcontractors to ensure timely completion.
  • Maintain accurate records of prequalification status and documentation.
• Data Synchronization & Integration:
  • Ensure subcontractor data is consistently updated and synchronized between the SDI platform and invitation-to-bid software.
  • Monitor data flows and troubleshoot discrepancies between systems.
  • Collaborate with IT and software vendors to optimize integration processes.
• Reporting & Compliance:
  • Generate regular reports on prequalification status, compliance metrics, and data integrity.
  • Support audits and internal reviews by providing accurate and timely documentation.
  • Ensure all processes align with company policies and insurance program requirements.
  • Gather information for bordereau reports and update with risk managers.
• Stakeholder Communication:
  • Serve as a liaison between project teams, risk management, accounting and subcontractors regarding prequalification and data issues.
  • Provide training and support to internal users on software tools and workflows.

Qualifications:

• Experience with subcontractor management, insurance programs, or construction operations preferred.
• Familiarity with invitation-to-bid platforms (i.e., SmartBid) and database tools.
• Strong organizational skills and attention to detail.
• Excellent communication and problem-solving abilities.
• Proficiency in Excel and data management systems.

• Type: full-time
• Education: High School Diploma or equivalent
• Minimum Experience: 1-3 years experience, preferably with subcontractor management, insurance programs, or construction operations.
• Reference ID: SDI Coordinator

Apply Now Close

• Coordinate and review all due diligence related items including boundary surveys, plat reviews, soil borings and environmental reports, construction documents as well as existing Rezoning Conditions, Restrictive Covenants, and Association Documents.
• Research, comprehend and abstract site entitlements, regulatory requirements and coordinate implementation into the project.
• Calculate the cost of governmental review, permitting and impact fees for inclusion in the project budget.
• Represent the ownership in negotiating contracts with all design professionals (survey, geotechnical, environmental, civil engineer, architect, and landscape architect), general contractor(s) and subcontractor(s) and administer the contract for construction, in conjunction with the project architect in an effort to design the project in the most cost effective quality manner that delivers the goals of the ownership with the site research, plan preparation, and in conjunction with submission of site plan approval.
• Coordinate all the design professionals with respect to the submission of all plans and documents for the issuance of building permit(s) and miscellaneous regulatory permits as may be required for the project.
• Represent the Owner, including governmental regulatory bodies, through the approval process to the Development Review Committee “DRC”, Community Appearance Board, Planning and Zoning Board “P & Z”, and City Council and/or County Commission hearings.
• Prepare project budget, project schedule, complex feasibility analysis including financial underwriting with the support of Stiles Financial Services, to determine rate of return, risk evaluate risk and establish partnership goals.
• Prepare and manage the timeline of governmental approvals and sequencing of events from property entitlement, initial site plan submittal, obtaining building permit(s) to obtaining Certificate(s) of Occupancy.
• Facilitate construction pricing from ballpark through hard bids.
• Oversee general contractor and coordinate construction of the project (sitework, offsite roadwork. landscape/hardscape, site lighting and all vertical) through a final Certificate of Occupancy for the project including close out to turn over to the Property and Asset Manager for the Owner.
• Develop and maintain relationships with consultants, contractors, vendors, clients and partners.
• Coordinate all the design professionals with respect to the submission of all plans and documents for any necessary revisions.
• Coordinate with all team members (Architecture, Construction, Leasing/Marketing, Property Management and Asset Management, Tenant Improvement) to ensure timely delivery of project.
• Facilitate partnership reporting including monthly progress and variance reports.
• Coordinate with risk management professionals to obtain required insurance coverage as well as verify and/or obtain proof of required insurance of consultants, contractors and tenants performing work on the project.
• Perform research on general commercial real estate matters and stay current on monitoring trends within the industry and municipalities that they are developing in.

OTHER SKILLS and ABILITIES:

Experience generating and working with project budgets and construction draws. Ability to provide clear direction to all project team members, adapt to change, and build consensus in a team environment to ensure successful completion of projects.

 COMPUTER SKILLS:

Proficient skills of Microsoft Word, Outlook, and Excel. Basic knowledge of AutoCAD, MS Project and Smartsheet, is a plus.

SUPERVISORY RESPONSIBILITIES:

Position may require the direct supervision of administrative staff.  Supervision entails the planning, assignment, direction and evaluation of work assignments against project cost, schedule and quality goals.

• Type: full-time
• Education: Four-year college degree in Building Science, Construction Management, Engineering, Architecture, Landscape Architecture, or similar.
• Minimum Experience: A minimum of 5 years of experience in administering progressively larger, more complex commercial projects including retail/restaurant, grocery and office product types.  
• Reference ID: Senior DM

Apply Now Close

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

• Painting and sweeping of common areas, mechanical rooms, equipment rooms.
• Replace light bulbs and ballasts/ Adjust time clocks.
• Monitors inventory and purchases materials as needed.
• Initiates preventative maintenance programs and maintains property inspection logs.
• Committed to maintaining a work environment that is free from all forms of discrimination.
• Monitoring inventory and purchases, tenant work orders, sub-contractors performance and quality of maintenance work.
• Performs general maintenance.
• Performs work orders as assigned by management.
• Monitors property condition and reports to Manager.
• Performs occasional pressure cleaning.
• Basic knowledge of plumbing and electrical.

OTHER SKILLS and ABILITIES:

To perform this job successfully, an individual must be able to perform each essential duty satisfactory.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

PHYSICAL DEMANDS:

While performing the duties of this job, the employee is regularly required to stand, walk, and sit and to use hands to handle, or feel tools, or controls; to reach with hands and arms; and talk or hear. Climb and work from ladders. The employee must lift and/or move up to more than 75 pounds.  Specific vision abilities required by this job include close, distant, color, peripheral, vision as well as depth perception and the ability to adjust focus.  Position requires working outdoors for extended periods.

• Type: full-time
• Education: 2-4 years related work experience.
• Minimum Experience: Education or equivalent training, High School Diploma or GED equivalent.
• Reference ID: Maint Worker

Apply Now Close