Careers

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Develop programming and design concepts varying in complexity (ie site planning, building design and interior space planning).
• Development and preparation of construction documents (AutoCAD a must – Revit preferred) by self-development and direction and supervision of Project Assistants, and coordination of Consulting Engineers related work and drawings.
• Provide construction administration services including field inspection, drawing clarification, shop drawing review and product approval, permitting issues and coordination of issues between consultants.
• Administration of individual project; preparation of financial budgets, contract development and negotiations with client, contracting with consultants, approval of accounts payables.
• Conduct meetings and/or presentations with clients, Governmental agencies and personnel from other corporate divisions.
• Good working knowledge of Florida codes; zoning, building, life safety, etc.

SUPERVISORY RESPONSIBILITIES:

Supervises production of construction documents via Project Assistants and Administrative Assistants.

QUALIFICATION REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Technical Skills

• Ability to operate computer utilizing the latest CADD or Revit software.
• Strong understanding of architectural design, development of Construction Documents and Construction Administration.
• Must understand construction methodologies and systems and have a basic knowledge of mechanical, electrical, plumbing systems in a building.

Other Skills and Abilities

AutoCAD Release 2019 (minimum) is preferred.  BIM/Revit experience is strongly preferred

 Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this position, the employee is required to sit for extended periods of time at a CADD station.  There is some standing and walking required for plotting purposes and coordinating with other corporate divisions.  The employee must use hands to handle and feel tools with good hand/eye coordination. Specific vision abilities required are close vision, color vision, depth perception and ability to adjust focus.

There are occasions where lifting and/or moving items up to 40 lbs is required.  These items include rolls of paper and file boxes.  Access to filing drawings will require stooping or kneeling.

Field/site visits/inspections may require work in un-air-conditioned spaces, which may have high levels of dust and heat.  Climbing a ladder to make roof inspections may be required.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this position, the employee regularly works in an air-conditioned office space.  However, there are many occasions when the employee must work outside at field inspections or measuring in un-air-conditioned, dusty areas.

The employee will work around moving parts of the printer/plotter.  The noise level in the work environment is usually quiet; distractions include telephone and conversation with other staff members from office or another Division.

• Type: full-time
• Education: Professional degree in Architecture (BS, B. Arch, M. Arch)
• Minimum Experience: 7 years professional commercial experience using CADD or Revit
• Reference ID: Arch PM

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ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

• Assist in setup initial job budgets, related change orders to owners and subcontractors
• Assist in writing monthly client and subcontractor applications for payment.
• Process vendor and subcontract applications for payment, including proper cost coding and appropriate approvals.
• Work with Project Managers to approve invoices and reconcile outstanding billing issues.
• Review accounts payable to ensure proper job coding.
• Review open job commitments and prepare job status reports for management review.
• Lead the Management team on job financial close out process.
• Assist in the month end close process and balance sheet account reconciliations.
• Make recommendations to increase operational efficiency and accuracy for project financials
• Job cost analysis and projection reporting, and financial close out review meetings.
• Assist on special projects as needed.

EDUCATION AND EXPERIENCE

• Bachelor’s Degree in Accounting, Finance, Construction Management or related field required.
• Ten plus years of related experience; project accounting experience required; knowledge of construction
• Strong interpersonal skills.
• Excellent verbal and written communication skills.
• Excellent organizational skills.
• Meticulous attention to details and accuracy.
• Proficient in Microsoft Office (Word, Power Point, especially Excel).

• Type: full-time
• Education: Bachelor’s Degree in Accounting, Finance, Construction Management or related field required.
• Minimum Experience: Ten plus years of related experience; project accounting experience required; knowledge of construction 
• Reference ID: SrFinMgr

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• Subcontractor Prequalification Management:
  • Coordinate and send prequalification invitations to subcontractors participating in the SDI program.
  • Track responses and follow up with subcontractors to ensure timely completion.
  • Maintain accurate records of prequalification status and documentation.
• Data Synchronization & Integration:
  • Ensure subcontractor data is consistently updated and synchronized between the SDI platform and invitation-to-bid software.
  • Monitor data flows and troubleshoot discrepancies between systems.
  • Collaborate with IT and software vendors to optimize integration processes.
• Reporting & Compliance:
  • Generate regular reports on prequalification status, compliance metrics, and data integrity.
  • Support audits and internal reviews by providing accurate and timely documentation.
  • Ensure all processes align with company policies and insurance program requirements.
  • Gather information for bordereau reports and update with risk managers.
• Stakeholder Communication:
  • Serve as a liaison between project teams, risk management, accounting and subcontractors regarding prequalification and data issues.
  • Provide training and support to internal users on software tools and workflows.

Qualifications:

• Experience with subcontractor management, insurance programs, or construction operations preferred.
• Familiarity with invitation-to-bid platforms (i.e., SmartBid) and database tools.
• Strong organizational skills and attention to detail.
• Excellent communication and problem-solving abilities.
• Proficiency in Excel and data management systems.

• Type: full-time
• Education: High School Diploma or equivalent
• Minimum Experience: 1-3 years experience, preferably with subcontractor management, insurance programs, or construction operations.
• Reference ID: SDI Coordinator

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• Assists and administers lease agreements
• Maintains quality tenant relations and builds positive relationships with tenants via phone or email. Inspect properties when directed by Manager
• Assists with implementation of preventative maintenance programs working with Stiles Maintenance and Contractors
• Collects monthly rent payments, contacts delinquent tenants
• Follows up on all maintenance requests and assists tenants with operation questions and concerns
• Assists in budget preparation, information gathering and data input
• Assists in the preparation of new projects gathering information for operating and start-up budgets
• Completes weekly timesheets
• Completes the monthly reports for the Managers approval. Coordinate with Accounting Department on property accounting issues (i.e. rental charges, invoicing, reconciliation’s, tenant billing and invoicing processing)
• Process tenant reimbursements (card applications, invoices, conference room) to accounting and generate individual invoices for each tenant
• Performs vacant space inspections
• Monitor and dispatch maintenance services via Workspeed as necessary and advises manager of work activity
• Complete Welcome Tenant Packages, Rental Commencement Letters and Tenant Space turnover
• Coordinates tenant move-ins and move-outs
• Maintain emergency notification list from tenants and vendors
• Answer incoming calls
• Open, date stamp, distribute daily mail
• Order office supplies
• Maintain office equipment leases; coordinate repairs
• Maintain staff meeting minutes
• Maintain inventory lists
• Maintain filing current
• Draft tenant newsletters
• Responsible for maintenance of:
  • Emergency Procedures
  • Tenant Information Handbook
  • Standard Operating Procedures Manual
  • Emergency contact lists (tenant, vendor & staff)
  • Tenant & Vendor Insurance Reports
  • Tenant Occupational License
• Review for accuracy:
  • Lease Abstracts
  • Lease Commission invoices / matches agreement
• Maintains and Reports Risk Management Policies and Incidents – immediately upon occurrence
• Verify completeness of property files and property binders
• Maintains good relations with:
  • Tenants
  • Vendors
  • Brokers
• Work with office members to achieve objectives
• Prepare vendor contracts
• Maintain vendors insurance current and consistent with contract requirements
• Maintain vendor information
  • contract start date
  • certificate of insurance information
  • send W-9 to vendor for completion
• File W-9 in binder and vendor file
• Set up and maintain vendor files
• Handle tenant complaints
• Maintain key system logs
• Ensure signage for new tenants is obtained
• Code payables and input for manager’s approval
• Set up and maintain lease and property files
• Maintain tenant insurance current and consistent with lease requirements
• Send and file tenant rent statements monthly
• Initiate tenant lobby events
• Order tenant anniversary lunches/gifts
• Respond to tenant & vendor inquiries
• Maintain and prepare security after hours log
• Maintain tenant conference room reservations
• Maintain and update cleaning log
• Review security log and note items of concern and generate work-orders
• Process card access applications and make cards
• Other duties may be assigned which are consistent with the position.

• Type: full-time
• Education: Minimum of an Associates Degree preferred.
• Minimum Experience: 1-3 years experience, preferably with commercial property management.
• Reference ID: APM - Miami

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ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

• Painting and sweeping of common areas, mechanical rooms, equipment rooms.
• Replace light bulbs and ballasts/ Adjust time clocks.
• Monitors inventory and purchases materials as needed.
• Initiates preventative maintenance programs and maintains property inspection logs.
• Committed to maintaining a work environment that is free from all forms of discrimination.
• Monitoring inventory and purchases, tenant work orders, sub-contractors performance and quality of maintenance work.
• Performs general maintenance.
• Performs work orders as assigned by management.
• Monitors property condition and reports to Manager.
• Performs occasional pressure cleaning.
• Basic knowledge of plumbing and electrical.

OTHER SKILLS and ABILITIES:

To perform this job successfully, an individual must be able to perform each essential duty satisfactory.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

PHYSICAL DEMANDS:

While performing the duties of this job, the employee is regularly required to stand, walk, and sit and to use hands to handle, or feel tools, or controls; to reach with hands and arms; and talk or hear. Climb and work from ladders. The employee must lift and/or move up to more than 75 pounds.  Specific vision abilities required by this job include close, distant, color, peripheral, vision as well as depth perception and the ability to adjust focus.  Position requires working outdoors for extended periods.

• Type: full-time
• Education: 2-4 years related work experience.
• Minimum Experience: Education or equivalent training, High School Diploma or GED equivalent.
• Reference ID: Maint Worker

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• Answer all incoming telephone lines. Ensure that phones are tended to by 8:00 am each morning and forwarded at 5:00 pm each evening.
• Determine urgency and respond to all inquiries/requests promptly.  Prepare work order requests and dispatch promptly.  Track completion and follow-up on open work order requests daily and report findings of any chronic unresolved service requests to Property Manager.
• Greet office visitors in a friendly and professional manner, offer visitors refreshments, and maintain receptionist desk, reception area, kitchen, copy room and conference room in a neat and organized manner.
• Open and stamp all incoming mail and distribute accordingly daily. Handle all outgoing mail.
• Coordinate maintenance service for all office equipment, order and maintain office supply inventory, and maintain postage meter.
• Initiate tenant notifications of all building activities, initiate security notifications of events requiring security assistance.
• Coordinate tenant parties and Christmas decorations.
• Order tenant signage, update web directory.
• Prepare monthly tenant invoices to include credits, write-offs, and miscellaneous billings (i.e., electrical, OT HVAC, building services, late fees, etc.) and forward copies of all invoices to Accountant in charge of property promptly.
• Code all incoming invoices timely and submit to Assistant Property Manager for processing.
• Ensure all tenant and vendor certificate of insurance are updated and filed in accordance with the Stiles Management standards.  Utilize a tickler system to maintain and record certificates.  Send reminder letters and make phone calls as necessary and update expiration dates in Vendor Insurance Spreadsheet.
• Provide assistance to the Property Manager in preparation of budget and business plan as necessary.
• Maintain property management filing system, lease files, a/p files, construction files, vendor contract files in a current and organized fashion.
• Maintain the Building Access Card System data base in a current and organized fashion.  All access card activations, deactivations or changes need to be completed on a daily basis. Create an invoice for every new card that is issued and provide the parking vendor with a copy of all access card invoices to enable them to track all monies due.  Update the Access Card List as needed and submit updated copies to the security guards and to the garage cashiers.
• In general, perform administrative duties as required for the Property Manager.
• Other projects and duties as assigned by the Property Manager, Senior Engineer and Regional or Corporate offices.

• Type: full-time
• Education: Associate's Degree,
• Minimum Experience: Minimum of five years’ experience. Basic accounting skills necessary. Recent grads with four year degrees and limited experience will be considered; this is a ground floor opportunity to grow into a property manager role.
• Reference ID: PC - Miramar

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ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

• Administers lease agreements.
• Maintains quality tenant relations and builds positive relationships through regular site visits with tenants
• Maintain property through development and implementation of preventative maintenance programs working with Stiles Maintenance and Contractors.
• Monitor expenses pursuant to operating budget. Collects monthly rent payments, contacts delinquent tenants, structures repayment agreement and works with attorneys on collection, litigation and evictions.
• Follows up on all maintenance requests and assists tenants with operation questions and concerns.
• Prepares various monthly reports, operating expense reconciliations, annual business plans and annual property budgets including income and owner expenses, and capital expenses.
• Works with Development on planning of new projects including building specification recommendations and the preparation of operating and start-up budgets.
• Works closely with asset management in implementing a business plan.
• Conducts on-site inspections, including vacancies, by visiting each property at least once a week and developing a work list.
• Monitors tenant improvements.
• Manages/oversees all construction and renovation projects.

SUPERVISORY RESPONSIBILITIES:

Support personnel, clerical, and secretarial people directly report to this position. Responsible for scheduling, assigning work, interpreting higher level directions, recommending increases, transfers and discharges. 

EDUCATION and EXPERIENCE:

Bachelors in business, accounting or related field. 4-7 years commercial experience.  

COMPUTER SKILLS:

Must have excellent computer skills especially with MS Word and Excel.

OTHER SKILLS and ABILITIES:

• • Excellent customer service skills
  • Team player
  • High integrity and honest
  • Multi-tasker
  • Tactful and diplomatic

• Type: full-time
• Education: Bachelor's Degree
• Minimum Experience: 4-7 years commercial experience.
• Reference ID: PM

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