Careers

Come and join one of the best companies to work for in the State of Florida!

As one of Florida’s largest full service real estate development companies, Stiles has built a reputation for excellence and market insight, consistently developing quality projects in accordance with the highest standards in the industry.

We have retained a true family atmosphere, despite market changes these past few years. At Stiles, you will find a diverse family of all ethnic backgrounds who are proud to participate in the growth of Florida, both in the construction and development work, and in promoting community welfare. We create environments that enhance our customers' lives and improve the value of our community.

Stiles has provided planning of commercial properties for more than half a century. The company's extensive expertise offers clients single-source responsibility from conceptualization through project completion, effectively eliminating complications that arise when dealing with multiple companies. Simultaneous implementation of design and construction offer clients shorter completion dates and value engineering.

Stiles is an affirmative action/equal opportunity employer.

Accounting

Partnership Accountant Ft. Lauderdale

The Partnership Accountant position provides comprehensive financial reporting on multiple Real Estate partnerships. The position reports to the Senior Accountant who is responsible for final review and analysis of all work produced.

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  • Responsible for all aspects of Property Management Accounting including processing daily cash receipts, generating monthly tenant charges and statements, generating management fee billings, abstracting leases and tenant set up in Timberline, MRI and Yardi systems, yearend CAM reconciliations, and regular communication with Property Managers regarding tenant issues.

  • Responsible for assisting with budgeting process in Kardin.

  • Responsible for preparing and filing monthly sales tax returns.

  • Responsible for preparing tangible personal property tax returns.

  • Month end responsibilities include reviewing trial balance and budget variance, processing all journal entries, bank reconciliations, generating monthly financial statements.

  • Responsible for weekly review of invoice coding from Property Management and Development. Review and code all owners' expense invoices. Weekly review of accounts payable and responsible for invoice payment selection.

  • Monthly preparation of draw requests to lenders and review of job cost variance reporting. Communicate regularly with Development and Construction departments.

  • Responsible for set up and maintenance of all partnership accounting records.

  • Track and record fixed assets and depreciation

  • Type: Full-time
  • Education: Bachelor's Degree
  • Minimum Experience: 3-5 years experience. Must have thorough knowledge of accounting practices and principles, and Property Management/ Construction/Development accounting experience preferred.
  • Reference ID: Partnership Acct

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Accounts Payable Specialist Ft. Lauderdale

The purpose of this position is to process vendor invoices on a timely basis for goods and services provided and to maintain records in accordance with established accounting practices.

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  • Review of general ledger account numbers and job and phase numbers where applicable.

  • Input of data into the accounts payable processing system on a timely basis.

  • Generate and distribute checks to applicable vendors.
    Generate and distribute period end accounts payable reports.

  • Generate annual 1099s and 1098s.
    Conduct research and filing as needed.

  • Have the ability to accurately read vendor invoices, communicate effectively with internal associates, and possess good phone and writing skills to communicate with vendors when needed.

  • Generate and distribute checks to obtain appropriate signatures in accordance with particular partnership's policies and procedures.

  • There may be additional functions assigned to accounts payable personnel who demonstrate the ability to expand their area of expertise and responsibility.

  • Type: Full-time
  • Education: High School Diploma or GED equivalent.
  • Minimum Experience: 2-3 years
  • Reference ID: AP Specialist

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Stiles Property Management

Assistant Property Manager Ft. Lauderdale

Assists the Property Manager in the day to day operation of the property by providing administrative support and maintaining general knowledge of the overall operations.

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  • Assists and administers lease agreements

  • Maintains quality tenant relations and builds positive relationships with tenants via phone or email. Inspect properties when directed by Manager

  • Assists with implementation of preventative maintenance programs working with Stiles Maintenance and Contractors

  • Collects monthly rent payments, contacts delinquent tenants

  • Follows up on all maintenance requests and assists tenants with operation questions and concerns

  • Assists in budget preparation, information gathering and data input

  • Assists in the preparation of new projects gathering information for operating and start-up budgets

  • Completes weekly timesheets

  • Completes the monthly reports for the Managers approval. Coordinate with Accounting Department on property accounting issues (i.e. rental charges, invoicing, reconciliation's, tenant billing and invoicing processing)

  • Process tenant reimbursements (card applications, invoices, conference room) to accounting and generate individual invoices for each tenant

  • Performs vacant space inspections

  • Monitor and dispatch maintenance services via Workspeed as necessary and advises manager of work activity

  • Complete Welcome Tenant Packages, Rental Commencement Letters and Tenant Space turnover

  • Coordinates tenant move-ins and move-outs

  • Maintain emergency notification list from tenants and vendors

  • Answer incoming calls

  • Open, date stamp, distribute daily mail

  • Order office supplies

  • Maintain office equipment leases; coordinate repairs

  • Maintain staff meeting minutes

  • Maintain inventory lists

  • Maintain filing current

  • Draft tenant newsletters

  • Responsible for maintenance of:

    • Emergency Procedures

    • Tenant Information Handbook

    • Standard Operating Procedures Manual

    • Emergency contact lists (tenant, vendor & staff)

    • Tenant & Vendor Insurance Reports

    • Tenant Occupational License



  • Review for accuracy:

    • Lease Abstracts

    • Lease Commission invoices / matches agreement



  • Maintains and Reports Risk Management Policies and Incidents — immediately upon occurrence

  • Verify completeness of property files and property binders

  • Maintains good relations with:

    • Tenants

    • Vendors

    • Brokers



  • Work with office members to achieve objectives

  • Prepare vendor contracts

  • Maintain vendors insurance current and consistent with contract requirements

  • Maintain vendor information

    • contract start date

    • certificate of insurance information

    • send W-9 to vendor for completion



  • File W-9 in binder and vendor file

  • Set up and maintain vendor files

  • Handle tenant complaints

  • Maintain key system logs

  • Ensure signage for new tenants is obtained

  • Code payables and input for manager's approval

  • Set up and maintain lease and property files

  • Maintain tenant insurance current and consistent with lease requirements

  • Send and file tenant rent statements monthly

  • Initiate tenant lobby events

  • Order tenant anniversary lunches/gifts

  • Respond to tenant & vendor inquiries

  • Maintain and prepare security after hours log

  • Maintain tenant conference room reservations

  • Maintain and update cleaning log

  • Review security log and note items of concern and generate workorders

  • Process card access applications and make cards

  • Other duties may be assigned which are consistent with the position.

  • Type: Full-time
  • Education: Associate degree preferred.
  • Minimum Experience: 1-3 years experience, preferably with Class A office buildings.
  • Reference ID: APM

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Facilities Manager Ft. Lauderdale

The Facilities Manager will be primarily responsible for managing and overseeing multiple facilities including train stations, train yards, and office facilities. The position requires the Facilities Manager to participate in a rotational on-call schedule to respond to emergency work orders on nights and weekends. The Facilities Manager will be responsible for ensuring preventative maintenance and repair tasks are entered into the Maintenance Management System (MMS) and completed within required timeframes and in accordance with contract language.

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ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

  • Assign subordinate duties and responsibilities to staff and subcontractors

  • Plan, prepare, and monitor the completion of work, including the implementation of online checklists within the MMS for various equipment and systems that required periodic and/or regular inspections

  • Communicate priorities for all work and ensure completion times are met in accordance with the contract documents

  • Establish procedures and schedules for recurring maintenance in accordance with the OEM manuals, warranties, and industry best practices.

  • Identify and track all equipment and systems under warranty and ensure warranty provisions are complied with to maintain warranty coverage

  • Create PM checklists for specific equipment and tasks to be used by maintenance personnel, monitor compliance, and revise as needed.

  • Oversee "Extra Work" requests for approval, as required, for tasks outside the contracted scope of work (such as repairs due to damage or destruction due to natural disasters, etc.)

  • Review the SMP quarterly and update it as required for best in class operating standards

  • Create inventory equipment lists and tracking documents for various equipment, systems, property, certifications, warranties, etc.

    • Equipment Inventory List - includes HVAC systems, backflow preventers, irrigation systems, fire extinguishers, lighting, Generators, etc. The Equipment Inventory list will list all equipment "In Service" and equipment "Temporarily Out of Service." Separate reports can be run for equipment that has or will be "Removed From Service."

    • Property & Parts Inventory — Includes a listing of back stock/attic stock supplies and materials on hand, and the storage location for each item such as light bulbs, glass windows, CCTV cameras, batteries, paint supplies, safety supplies, emergency telephones, elevator repair components, etc.



  • Review (and write as needed) contracts/amendments and assisting with vendor insurance compliance.

  • Review and approve monthly invoicing for proper submittal compliance

  • Review and approve monthly financial reports

  • Review and sign incident reports. Assist with claims handling and additional information requests from insurance carriers or other third parties.

  • Compile annual budgets

  • Review and send various reports to client

  • Assign and monitor staffing schedules and performance (in-house and 3rd party).

  • Review and send daily/weekly/monthly reports to project manager.

  • Respond to emergency maintenance requests as required; troubleshoot issues to determine cause and solution.


SUPERVISORY RESPONSIBILITIES:

Support personnel, clerical, and secretarial people directly report to this position. Responsible for scheduling, assigning work, reviewing contract compliance, interpreting higher level directions, recommending increases, transfers and discharges. Employee must be able to supervise and manage 3rd party contractors and provide quality assurance inspections and follow up actions.

COMPUTER SKILLS:

Must have excellent computer skills especially with MS Word and Excel.

OTHER SKILLS and ABILITIES:

  • Excellent leadership abilities

  • Outstanding customer service skills

  • Team player

  • High integrity and honest

  • Multi-tasker

  • Tactful and diplomatic

  • Type: Full-time
  • Education: Bachelor's degree preferred.
  • Minimum Experience: 5-10 years
  • Reference ID: Facilities Mgr

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