Careers

• Ordering and managing office supplies
• Organizing and setting up files for both current and new projects
• Creating and organizing binders
• Preparing mileage and expense reports for the project team
• Managing the DOP process, which involves multiple steps
• Processing RFIs (Requests for Information)
• Handling submittals
• Managing all incoming invoices
• Processing Subcontractor Change Orders
• Processing Owner Change Orders
• Inputting daily reports
• Filing various types of documents
• Answering and directing incoming calls, providing assistance when necessary
• Preparing for OAC meetings and subcontractor meetings
• Assisting subcontractors with tasks such as scanning, printing, and emailing
• Supporting the Owner’s Project Manager with tasks including scanning, printing, and emailing
• Helping the Project Manager with paperwork for the Forestry Building
• Maintaining weekly and monthly safety audits
• Scheduling inspections as required
• Organizing and maintaining submittal files
• Managing the Employee Safety Sticker Program
• Ensuring all MSDS (Material Safety Data Sheets) are collected from subcontractors
• Gathering reports from SWS for LEED certification purposes
• Preparing FedEx packages for pick-up
• Ordering construction materials
• Picking up construction materials as needed, often the next day
• Assisting the Project Manager with various tasks as required
• Supporting the Assistant Project Manager as needed
• Providing general support to the team as required

LANGUAGE SKILLS:

Bi-lingual English/Spanish an advantage.

• Type: full-time
• Education: High School Diploma or equivalent
• Minimum Experience: Must possess general computer/keyboard skills including, but not limited to, Word, Excel, Outlook and Sharefile.  Experience in Procore software an advantage.
• Reference ID: Site Admin

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This position reports to lead project manager and assists in the preparation and execution of financial management of project budgets, costs, and billings. This positions also ensures contracts and change orders are processed efficiently. This position also is responsible for collecting and organizing documentation related to contractual and financial management of the project.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

• Completing project set-up and setting up project budget and schedule of values.
• Reviewing job cost audit and variance reports to ensure the job is staying within budget. Helping the project manager prepare for internal monthly financial reviews.
• Receiving, reviewing, coding and routing vendor invoices to project manager via Accounting.
• Opening, organizing, maintaining, reconciling, and closing all utilities and all other miscellaneous invoicing.
• Tracking all utilities by unit for opening, payment, and turnover of units.
• Assisting the project manager in the preparation and submission of the monthly draw request package including gathering and preparation of supporting documentation, tying line items, and balancing Billings and Budgets.
  • Maintaining the deadlines for the project team and subcontractors for owner draw cycle including sub change order entry and owner change order entry.
  • Tracking submission and payment dates and status of all Owner draws.
  • Preparing sub draws for project team review and approval.
  • Assembling back-up for billing including all GC invoicing packages and other miscellaneous invoicing, and subcontractor billings.
  • Preparing information for Project Manager to complete the Owner G702 and G703 and as may be required by Owner/Lender.
  • Ensuring timely assembly and submission of Owner draw for Project Manager approval and routes through DocuSign for execution.
• Ensuring Notice of Commencement is in place and tracking expiration date.
• Maintaining Notice to Owner log of subs and sub-subs.
• Collecting and screening insurance certificates and tracking expirations, coordinating with Risk Manager for exceptions and processing.
• Ensuring subcontractor bonding is in place per company limits and tracking documentation of the same.
• Collecting and submitting lien releases and satisfaction of liens.
• Tracking OCIP/CCIP enrollments and credits and coordinate with OCIP/CCIP administrator for the same.
• Assemble and route for execution subcontract agreements.
• Review, prepare and route for execution subcontractor change orders and ensure change orders are organized in the sub back-up in Textura.
• Assisting project team and subcontractor with compliance with Owner Direct Purchase programs.
• Follow up and tracking owner change orders and sub-contract change orders to ensure they are processed timely.
• Participating in project staff meetings.
• Actively managing subcontractor payment holds in Textura and coordinating with project staff for releases of the same.
• Acting as the project job-site office manager.
• Additional duties may be assigned as needed.

EDUCATION and EXPERIENCE:

• Applicant must have a strong working knowledge of general contractor processes and procedures including familiarity with AIA documents, change orders, sub-contractor applications, retention calculation and must possess strong analytical skills and be capable of presenting accounting financial reporting in a manner easily comprehended.
• Candidate must be well organized and be capable of working within stringent time constraints.
• Excellent oral and written skills are a must. Candidate must have the ability to form strong working relationships with owners, owner’s reps, project managers, superintendents, sub-contractors, vendors, and internal associates.

COMPUTER SKILLS:

Excellent Excel skills are a must including the ability to create and maintain multiple spreadsheets and create formulas. Microsoft Outlook and Word efficiency is a must. Familiarity with project management and financial management software such as Procore, Textura, Timberscan, and MyCOI. Familiarity with PDF editing tools and PowerPoint are a plus.

• Type: full-time
• Education: Bachelors Degree or equivalent experience.
• Minimum Experience:
• Reference ID: Const PA

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• Assists and administers lease agreements
• Maintains quality tenant relations and builds positive relationships with tenants via phone or email. Inspect properties when directed by Manager
• Assists with implementation of preventative maintenance programs working with Stiles Maintenance and Contractors
• Collects monthly rent payments, contacts delinquent tenants
• Follows up on all maintenance requests and assists tenants with operation questions and concerns
• Assists in budget preparation, information gathering and data input
• Assists in the preparation of new projects gathering information for operating and start-up budgets
• Completes weekly timesheets
• Completes the monthly reports for the Managers approval. Coordinate with Accounting Department on property accounting issues (i.e. rental charges, invoicing, reconciliation’s, tenant billing and invoicing processing)
• Process tenant reimbursements (card applications, invoices, conference room) to accounting and generate individual invoices for each tenant
• Performs vacant space inspections
• Monitor and dispatch maintenance services via Workspeed as necessary and advises manager of work activity
• Complete Welcome Tenant Packages, Rental Commencement Letters and Tenant Space turnover
• Coordinates tenant move-ins and move-outs
• Maintain emergency notification list from tenants and vendors
• Answer incoming calls
• Open, date stamp, distribute daily mail
• Order office supplies
• Maintain office equipment leases; coordinate repairs
• Maintain staff meeting minutes
• Maintain inventory lists
• Maintain filing current
• Draft tenant newsletters
• Responsible for maintenance of:
  • Emergency Procedures
  • Tenant Information Handbook
  • Standard Operating Procedures Manual
  • Emergency contact lists (tenant, vendor & staff)
  • Tenant & Vendor Insurance Reports
  • Tenant Occupational License
• Review for accuracy:
  • Lease Abstracts
  • Lease Commission invoices / matches agreement
• Maintains and Reports Risk Management Policies and Incidents – immediately upon occurrence
• Verify completeness of property files and property binders
• Maintains good relations with:
  • Tenants
  • Vendors
  • Brokers
• Work with office members to achieve objectives
• Prepare vendor contracts
• Maintain vendors insurance current and consistent with contract requirements
• Maintain vendor information
  • contract start date
  • certificate of insurance information
  • send W-9 to vendor for completion
• File W-9 in binder and vendor file
• Set up and maintain vendor files
• Handle tenant complaints
• Maintain key system logs
• Ensure signage for new tenants is obtained
• Code payables and input for manager’s approval
• Set up and maintain lease and property files
• Maintain tenant insurance current and consistent with lease requirements
• Send and file tenant rent statements monthly
• Initiate tenant lobby events
• Order tenant anniversary lunches/gifts
• Respond to tenant & vendor inquiries
• Maintain and prepare security after hours log
• Maintain tenant conference room reservations
• Maintain and update cleaning log
• Review security log and note items of concern and generate work-orders
• Process card access applications and make cards
• Other duties may be assigned which are consistent with the position.

• Type: full-time
• Education: Minimum of an Associates Degree preferred.
• Minimum Experience: 1-3 years experience, preferably with commercial property management.
• Reference ID: APM - Miami

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• Must have knowledge of HVAC systems/chillers, fire control, standby generator, security systems and energy management systems.  
• Knowledge of LEED/green sustainable practices for office building systems. 
• Perform this role with professionalism, enforcing Stiles Corporation’s standard of conduct, policies with employees and sub-contractors.  
• Initiate preventative maintenance programs.  
• Supervise junior maintenance personnel. 
• Plans weekly work schedule.   
• Monitors inventory and purchases materials as needed.   
• Ensures contractors comply with contract specifications.  
• Performs work orders as assigned by management.   
• Monitors property condition and reports to Manager.  
• Provides service to tenant. 
• Responsible for all aspects of building operations including: Life safety systems, lighting systems, HVAC system, generator system, plumbing and security systems and any other task that management deems necessary.  
• Initiates preventative maintenance programs.  
• Supervise maintenance personnel, training, scheduling, safety procedures. 
• Hire maintenance candidates.  Committed to maintaining a work environment that is free from all forms of discrimination.   
• Monitoring inventory and purchases, tenant work orders, sub contractors performance and quality of maintenance work.   
• Evaluates Bids and means and motives. 

• Type: part-time
• Education:
• Minimum Experience: 3-5 years experience. Education or equivalent training. Knowledge of standard building equipment and machinery, especially HVAC systems/chillers
• Reference ID: Bldg Egr (Orlando)

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ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:
• Weekly inspections to include vacancy and paver/sidewalk (submit once a month.
• Monthly inspections to include roof and lighting (wall-pack, parking lot poles, canopies, and tenant signage).
• Quarterly inspections to include parking light poles (whole pole with base)
• Semi-annual inspection to include the adjustment of irrigation clocks and parking lot pole timeclocks and after-hour/midnight audit (coordinate with daylight savings time).
• Annual inspection to include foot candle readings.
• Committed to maintaining a work environment that is free from all forms of discrimination.
• Comply with all OSHA Regulations and Health and Environmental Laws at all times.
• Initiates preventative maintenance programs and maintains property inspection logs.
• Keep all vacant spaces free from bugs, debris, and cobwebs.
• Look for leaks, plumbing and electrical issues.
• Maintain all work area and equipment/storage room in clean organized manner.
• Monitor property condition and report to Manager.
• Monitoring inventory and purchases, tenant work orders, sub-contractors’ performance and quality of work as needed.
• Painting and sweeping of common areas, mechanical/electrical rooms, equipment rooms, rises, backflows, curbs, etc.
• Perform pressure cleaning as needed.
• Perform work orders as assigned by management.
• Performs general maintenance such as drywall repairs, light plumbing, painting, ceiling tiles change out, etc.
• Prepare and be available for hurricane procedures and emergencies.
• Provide inspection reports in a timely manner to meet reporting deadlines.
• Provides service to tenants.
• Remove and/ or repair all potential hazards to void injuries
• Replace light bulbs and ballasts as needed.

OTHER RESPONSIBILITIES:
Any Stiles issued vehicle is to be kept clean and washed at all times. Schedule any maintenance on the Enterprise App for the Stiles’ vehicle. Personal basic tools are required. On Call is required.

EDUCATION and EXPERIENCE:
2-4 years related work experience. Education or equivalent training, High School
Diploma or GED equivalent. English skills.

OTHER SKILLS and ABILITIES:
To perform this job successfully, an individual must be able to perform each essential duty satisfactory. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to  perform the essential functions. Basic computer skills are required.

PHYSICAL DEMANDS:
While performing the duties of this job, the employee is regularly required to stand, walk, and sit and to use hands to handle, or feel tools, or controls; to reach with hands and arms; and talk or hear. Climb and work from ladders. The employee must lift and/or move up to more than 75 pounds. Specific vision abilities required by this job include close, distant, color, peripheral, vision as well as depth perception and the ability to adjust focus.

• Type: full-time
• Education: Education or equivalent training, High School Diploma or GED equivalent. English skills.
• Minimum Experience: 2-4 years related work experience
• Reference ID:

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ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

• Administers lease agreements.
• Maintains quality tenant relations and builds positive relationships through regular site visits with tenants
• Maintain property through development and implementation of preventative maintenance programs working with Stiles Maintenance and Contractors.
• Monitor expenses pursuant to operating budget. Collects monthly rent payments, contacts delinquent tenants, structures repayment agreement and works with attorneys on collection, litigation and evictions.
• Follows up on all maintenance requests and assists tenants with operation questions and concerns.
• Prepares various monthly reports, operating expense reconciliations, annual business plans and annual property budgets including income and owner expenses, and capital expenses.
• Works with Development on planning of new projects including building specification recommendations and the preparation of operating and start-up budgets.
• Works closely with asset management in implementing a business plan.
• Conducts on-site inspections, including vacancies, by visiting each property at least once a week and developing a work list.
• Monitors tenant improvements.
• Manages/oversees all construction and renovation projects.

SUPERVISORY RESPONSIBILITIES:

Support personnel, clerical, and secretarial people directly report to this position. Responsible for scheduling, assigning work, interpreting higher level directions, recommending increases, transfers and discharges. 

EDUCATION and EXPERIENCE:

Bachelors in business, accounting or related field. 4-7 years commercial experience.  

COMPUTER SKILLS:

Must have excellent computer skills especially with MS Word and Excel.

OTHER SKILLS and ABILITIES:

• • Excellent customer service skills
  • Team player
  • High integrity and honest
  • Multi-tasker
  • Tactful and diplomatic

• Type: full-time
• Education: Bachelor's Degree
• Minimum Experience: 4-7 years commercial experience.
• Reference ID: PM

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Key Responsibilities 

1. Property Operations & Maintenance

• Oversee the daily operations and maintenance of the property, ensuring compliance with LEED and WiredScore standards. 

• Partner with engineering and janitorial teams to maintain the highest levels of cleanliness, functionality, and tenant satisfaction. 

• Implement preventive maintenance programs to preserve building systems and infrastructure. 

2. Tenant Relations

• Serve as the primary point of contact for tenants, fostering positive relationships and addressing concerns promptly. 

• Ensure tenant satisfaction by conducting regular surveys and responding to feedback. 

• Manage lease compliance and coordinate tenant move-ins, build-outs, and renewals. 

3. Financial Management

• Develop and manage annual operating budgets, capital plans, and expense forecasts. 

• Oversee rent collection, lease administration, and financial reporting. 

• Identify opportunities to improve NOI through cost control and revenue enhancement initiatives. 

4. Sustainability & Technology Leadership

• Promote the building’s LEED Gold certification by implementing sustainable practices and tracking energy and water efficiency metrics. 

• Leverage the WiredScore Platinum infrastructure to enhance tenant connectivity and implement cutting-edge technology solutions. 

5. Leadership & Collaboration

• Supervise and mentor on-site staff, fostering a collaborative and high-performing team culture. 

• Work closely with ownership, asset managers, and vendors to align property goals with strategic objectives. 

• Stay informed on market trends, local regulations, and best practices in property management. 

Portfolio: 

Job description includes overseeing and managing additional properties with supporting staff. 

Qualifications 

• Education: Bachelor’s degree in business administration, real estate, or a related field. 

• Experience: Minimum of 7-10 years of commercial property management experience, preferably in Class A office buildings. 

• Certifications: CPM, RPA, or equivalent preferred; LEED accreditation is a plus. 

• Skills: 

• Strong financial acumen and budget management experience. 

• Proven ability to manage large-scale operations with sustainability and technology integration. 

• Exceptional interpersonal, leadership, and communication skills. 

• Proficiency in property management software, Microsoft Office Suite, and familiarity with smart building technologies. 

About 110 East 

110 East is South End Charlotte’s premier office destination, boasting state-of-the-art amenities, superior tenant connectivity, and a commitment to environmental responsibility. Designed for the modern workforce, the property offers unparalleled access to public transit, walkable retail, and vibrant urban living. 

PHYSICAL DEMANDS: 

The physical demands described here are representative of these that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the duties of this job, the employee is regularly required to stand, walk, sit and to use hands to handle or feel, to reach with hands; and arms, and talk or hear.   

The employee must lift and/or move up to 25 pounds.  Specific vision ability required by this job include close, distant, color, peripheral, vision as well as depth perception and the ability to adjust focus 

• Type: full-time
• Education: Bachelor's Degree or equivalent experience.
• Minimum Experience: 7+ years of experience in Commercial Real Estate.
• Reference ID:

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• Must have extensive knowledge of HVAC systems, fire control, standby generator, security systems and all other related station equipment
• Extensive knowledge of LEED/green sustainable practices
• Perform this role with the highest professionalism, enforcing standards of conduct, policies with employees and sub-contractors
• Monitor the safety of the stations, report incidents with documentation and mitigate loss
• Initiate preventative maintenance programs along with tracking and scheduling tasks
• Input all required reports to the Maintenance Management System
• Supervise station maintenance personnel
• Plans weekly work schedule and assigns tasks
• Monitors inventory and purchases materials as needed
• Ensures contractors comply with contract specifications
• Performs work orders as assigned by management
• Monitors property condition and reports to Manager
• Responsible for all aspects of station operations including: Life Safety systems, lighting systems, HVAC system, elevator/escalator, generator system, plumbing and security systems and any other tasks that management deems necessary
• Supervise maintenance personnel, training, scheduling, safety procedures
• Committed to maintaining a work environment that is free from all forms of discrimination
• Procures and evaluates proposals
• Provides training of roll-up and sliding doors, door hardware and lock maintenance
• Sets goals and objectives–short-term and long-term–for maintenance staff.
• Solicits bids in accordance with procurement requirements.
• Oversees preparation of reports, such as statistical and data analysis reports.
• Performs and oversees the daily, weekly, monthly, and annual operational tasks required in the Contract Documents

• Type: full-time
• Education: High School Diploma or equivalent
• Minimum Experience: 2-4 years
• Reference ID: Station Maint Tech

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