Careers

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

• Administers lease agreements.


• Maintains quality tenant relations and builds positive relationships through regular site visits with tenants


• Maintain property through development and implementation of preventative maintenance programs working with Stiles Maintenance and Contractors.


• Monitor expenses pursuant to operating budget. Collects monthly rent payments, contacts delinquent tenants, structures repayment agreement and works with attorneys on collection, litigation and evictions.


• Follows up on all maintenance requests and assists tenants with operation questions and concerns.


• Prepares various monthly reports, operating expense reconciliations, annual business plans and annual property budgets including income and owner expenses, and capital expenses.


• Works with Development on planning of new projects including building specification recommendations and the preparation of operating and start-up budgets.


• Works closely with asset management in implementing a business plan.


• Conducts on-site inspections, including vacancies, by visiting each property at least once a week and developing a work list.


• Monitors tenant improvements.


• Manages/oversees all construction and renovation projects.

SUPERVISORY RESPONSIBILITIES:

• Support personnel, clerical, and secretarial people directly report to this position.


• Responsible for scheduling, assigning work, interpreting higher level directions, recommending increases, transfers and discharges.

COMPUTER SKILLS:

Must specify requirements for segments of overall budget.

• Type: Full-time
• Education: Bachelors in business, accounting or related field.
• Minimum Experience: 4-7 years commercial experience, preferably office.
• Reference ID: PM - Maitland

Apply Now close

• Assists and administers lease agreements


• Maintains quality tenant relations and builds positive relationships with tenants via phone or email. Inspect properties when directed by Manager


• Assists with implementation of preventative maintenance programs working with Stiles Maintenance and Contractors


• Collects monthly rent payments, contacts delinquent tenants


• Follows up on all maintenance requests and assists tenants with operation questions and concerns


• Assists in budget preparation, information gathering and data input


• Assists in the preparation of new projects gathering information for operating and start-up budgets


• Completes weekly timesheets


• Completes the monthly reports for the Managers approval. Coordinate with Accounting Department on property accounting issues (i.e. rental charges, invoicing, reconciliation's, tenant billing and invoicing processing)


• Process tenant reimbursements (card applications, invoices, conference room) to accounting and generate individual invoices for each tenant


• Performs vacant space inspections


• Monitor and dispatch maintenance services via Workspeed as necessary and advises manager of work activity


• Complete Welcome Tenant Packages, Rental Commencement Letters and Tenant Space turnover


• Coordinates tenant move-ins and move-outs


• Maintain emergency notification list from tenants and vendors


• Answer incoming calls


• Open, date stamp, distribute daily mail


• Order office supplies


• Maintain office equipment leases; coordinate repairs


• Maintain staff meeting minutes


• Maintain inventory lists


• Maintain filing current


• Draft tenant newsletters


• Responsible for maintenance of:
  
  
  
  • Emergency Procedures
  
  
  • Tenant Information Handbook
  
  
  • Standard Operating Procedures Manual
  
  
  • Emergency contact lists (tenant, vendor & staff)
  
  
  • Tenant & Vendor Insurance Reports
  
  
  • Tenant Occupational License
  
  
  
  


• Review for accuracy:
  
  
  
  • Lease Abstracts
  
  
  • Lease Commission invoices / matches agreement
  
  
  
  


• Maintains and Reports Risk Management Policies and Incidents — immediately upon occurrence


• Verify completeness of property files and property binders


• Maintains good relations with:
  
  
  
  • Tenants
  
  
  • Vendors
  
  
  • Brokers
  
  
  
  


• Work with office members to achieve objectives


• Prepare vendor contracts


• Maintain vendors insurance current and consistent with contract requirements


• Maintain vendor information
  
  
  
  • contract start date
  
  
  • certificate of insurance information
  
  
  • send W-9 to vendor for completion
  
  
  
  


• File W-9 in binder and vendor file


• Set up and maintain vendor files


• Handle tenant complaints


• Maintain key system logs


• Ensure signage for new tenants is obtained


• Code payables and input for manager's approval


• Set up and maintain lease and property files


• Maintain tenant insurance current and consistent with lease requirements


• Send and file tenant rent statements monthly


• Initiate tenant lobby events


• Order tenant anniversary lunches/gifts


• Respond to tenant & vendor inquiries


• Maintain and prepare security after hours log


• Maintain tenant conference room reservations


• Maintain and update cleaning log


• Review security log and note items of concern and generate workorders


• Process card access applications and make cards


• Other duties may be assigned which are consistent with the position.

• Type: Full-time
• Education: Minimum of an Associates Degree preferred.
• Minimum Experience: 1-3 years experience, preferably with commercial property management.
• Reference ID: APM - Ftl

Apply Now close